Manage user permissions
Each person requiring access to your Sirv account should be invited from your users page. They should login to Sirv with their chosen email and password and should not share their login with anyone else. Having one login per user is an important way to control access to your account, permitting you to easily remove users or change their permissions in the future.
Sirv uses the concept of roles to control what users can and cannot do within your account (known as RBAC).
Sirv provides 6 pre-defined roles: Primary Owner, Owner, Admin, Editor, Contributor and Viewer. Each role has permission to perform the tasks shown in the table below. Assign each of your users with a role giving them the most appropriate level of control and not more. Choose the most suitable role to protect your images from potentially unwanted operations, such as delete, overwrite, move and rename.
Permission to add or remove a user from an account is held by the Primary Owner, Owners and Admin roles.
The 6 roles
The person who creates the account automatically becomes the Primary Owner. They have total control over the account and only they can transfer ownership to another user. Unlike other roles, there can only be one Primary Owner per account.
Senior managers of your team with responsibility for adding new users, maintaining existing users and billing can be added as owners. Owners have almost full control over the account. An account can have multiple owners.
Technical administrators have complete control over the files in the account. They can appoint new users and change existing user roles, except Owner roles. They cannot view or manage any billing information. Admins can lock/unlock folders (Enterprise accounts only), making this a powerful role.
This role gives access to all the day-to-day file management operations (upload, delete, rename, move and copy). Editors are unable to empty the trash, so if files are deleted in error, an Owner or Admin user is able to retrieve them for 30 days. If a folder has been locked, Editors and Contributors cannot delete, rename or overwrite any of its files or subfolders.
A limited role, Contributor’s can add content to your account – uploading and creating new folders and files. They cannot move, copy, rename or delete any files/folders.
A very limited role, Viewer’s can only view files and download them.
Table of roles and permissions
|Change folder settings||Yes||Yes||Yes||No||No||No|
|View usage statistics||Yes||Yes||Yes||No||No||No|
|Account email alerts||Yes||Yes||Yes||No||No||No|
|Change account name||Yes||Yes||No||No||No||No|
|Edit account details||Yes||Yes||No||No||No||No|
|Transfer account ownership||Yes||No||No||No||No||No|
|Invite new user||Yes||Yes||Yes||No||No||No|
|Change billing plan||Yes||Yes||No||No||No||No|
|Add/Edit payment method||Yes||Yes||No||No||No||No|
|Add/Edit billing details||Yes||Yes||No||No||No||No|
|Billing email alerts||Yes||Yes||No||No||No||No|
Lock folders to protect them
For even greater protection of your files, Enterprise plans permit folders to be locked from any changes. Contact us today to discuss upgrading your account to an Enterprise plan.
If you don’t have a Sirv account yet, start your trial now.